Ogawa Administrative Law Firm (“GYOSEISHOSHI”) (hereinafter referred to as "the Firm") establishes our privacy policy (hereinafter referred to as "Policy") regarding the handling of personal information at the Firm as follows. 

 

Article 1 (Personal Information, Log Data and Cookies)

1. "Personal information" refers to "personal information" referred to in the Act on the Protection of Personal Information, information about a living individual, information that can identify a specific individual by name, date of birth, address, telephone number, contact information and other description, etc. contained in the information, online identifier (including but not limited to GPS, IP address and cookies, etc.) and appearance, fingerprint, data pertaining to the voiceprint, and health insurance card insurer numbers, etc., and other information that can identify a specific individual from such single data (“personal identification information”).

2. We may collect log data sent by the browser of your computer, which is browsing our website, to our web server. This log data may include your IP address, browser version, which web page you visited, the date and time you visited it, how long you stayed on the page, and other statistics etc.

3. A cookie is a small amount of data file commonly used as an anonymous and unique identifier. Cookies are sent from our website to your browser and stored on the hard drive of your computer. Our website may use these cookies to collect information and improve our services. You have the option of accepting or rejecting cookies, and you will know when cookies are sent to your computer. If you choose to refuse our cookies, you may not be able to use some of our services.

 

Article 2 (How to Collect Personal Information)

When providing our services, we may ask for personal information such as name, date of birth, address, telephone number, e-mail address, bank account number, credit card number, driver's license number, etc.

 

Article 3 (Purpose of collecting and using personal information)

The purposes for which the Firm collects and uses personal information are as follows:

(1) To provide and operate our services

(2) To respond to customer inquiries (including identity verification)

(3) To send an e-mail pertaining to the service which the Firm provides

(4) For contact as necessary, such as maintenance, important announcements, etc.

(5) To charge you for the use of our services.

(6) Purposes incidental to the above purpose of use

 

Article 4 (Change of Purpose of Use)

1. The Firm shall change the purpose of use of personal information only if it is reasonably deemed to be relevant to the current purpose of use.

2. In the event of a change in the purpose of use, The Firm shall notify the customer of the amended purpose or announce to the customer on our website.  

 

Article 5 (Providing Personal Information to Third Parties)

1. The Firm will not provide personal information to third parties without the prior consent of the customer, except in the following cases: Provided, however, that the cases permitted by the Act on the Protection of Personal Information or other laws and regulations shall be excluded.

(1) When it is necessary for the protection of a person's life, body or property, and it is difficult to obtain the consent of the person

(2) When it is particularly necessary to improve public health or promote the sound development of children, and it is difficult to obtain the consent of the person in question

(3) When it is necessary to cooperate with a national institution or a local public entity or a person entrusted by it to carry out the affairs prescribed by laws and regulations, and obtaining the consent of the said person is likely to interfere with the execution of the affairs concerned

(4) When the following matters have been notified or announced in advance and The Firm has notified the Personal Information Protection Commission

➀ Including provision to third parties in the purpose of use

➁ Items of data provided to third parties

➂ Means or methods of provision to third parties

➃ Stop providing personal information to third parties at the request of the person in question.

➄ How to accept the person's request

2. Notwithstanding the provisions of the preceding paragraph, in the following cases, a party who is provided such information shall not fall under a third party.

(1) When the firm entrusts all or part of the handling of personal information to the extent necessary to achieve the purpose of use

(2) When personal information is provided in connection with the succession of business due to merger or other reasons

(3) When the person is notified in advance or placed in a state that the person in question can easily know, the fact that personal information is jointly used with a specific person, the item of personal information to be jointly used, the scope of the person who jointly use it, the purpose of use of the user, and the name responsible for the management of said personal information, in the case of joint use of personal information with a specific person

 

Article 6 (Disclosure of Personal Information)

1. When the Firm is requested to disclose personal information by the person in question, the Firm will disclose it to the person in question without delay. However, if disclosure falls under any of the following, we may not disclose all or part of it, and if we make a decision not to disclose it, we will notify you without delay. In addition, when disclosing personal information, there is a case the Firm charges a fee.

(1) When there is a risk of harming the life, body, property, or other rights and interests of the person in question or a third party

(2) When there is a risk of significantly interfering with the proper implementation of the Firm's business

(3) In the case of violating other laws and regulations

2. Notwithstanding the provisions of the preceding paragraph, information other than personal information, such as historical information and characteristic information, will not be disclosed in principle.

 

Article 7 (Correction and Deletion of Personal Information)

1. If the personal information the Firm holds has become incorrect information, the customer can request the Firm to correct, add or delete personal information (hereinafter referred to as "correction, etc.") in accordance with the procedures specified by the Firm.

2. If the Firm deems it necessary to respond to the request set forth in the preceding paragraph from the customer, the Firm shall correct the personal information, etc. without delay.

3. The Firm shall notify the customer of any correction, etc. pursuant to the provision of the preceding paragraph, or when it has made a decision not to make corrections, etc.

 

Article 8 (Suspension of Use of Personal Information, etc.)

1. The Firm shall conduct the necessary investigation without delay when the person in question requests the Firm to suspend or erase the use of personal information for reasons that it is being handled beyond the scope of the purpose of use or it has been acquired by illegal means (hereinafter referred to as "suspension of use, etc.").

2. If it is judged that it is necessary to respond to the request based on the results of the survey set forth in the preceding paragraph, the use of such personal information will be suspended without delay.

3. The Firm shall notify the customer without delay if the Firm has made a suspension of use, etc. pursuant to the provision of the preceding paragraph, or if it has made a decision not to suspend the use, etc.

4. Notwithstanding the preceding two paragraphs, the Firm shall take the alternative measure if it costs a large amount of expense for suspension of use, etc., or other cases where it is difficult to perform suspensions of use, etc., and if alternative measures which are necessary to protect the user's rights and interests can be taken.

 

Article 9 (Link to Third Party Website)

Our website may contain links to websites operated by third parties other than the Firm. If you click on a link on that third party's website, you will be directed to that website. Please note that these external websites are not operated by the Firm. We strongly encourage you to fully review the privacy policies of these external websites. We have no administrative authority or liability for the content, privacy policy or implementation of third-party websites or services.

 

Article 10 (Changes to privacy policy)

1. The contents of this policy may be changed without notifying the customer, except as otherwise provided by laws and regulations and this policy.

2. Except as otherwise provided by the Firm, the amended Privacy Policy shall take effect from the time it is posted on this website.

 

Article 11 (Contact for Inquiries)

If you have any inquiries about this policy, please contact;

Place of Residence: 2-14-328, Yotsuya Sanei-cho, Shinjuku-ku, Tokyo

Firm Name: Ogawa Administrative Law Firm (“GYOSEISHOSHI”)
E-mail Address: tomoharu_ogawa@adminlaws.com

 

 

Supplementary Provisions

1. This policy is established and entered into effect on December 1st, 2019.